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Teacher Payouts

The Payouts page (under Financial) tracks what your teachers have earned from teaching lectures. In this version, Weblearnia tracks payouts; you pay teachers externally (bank transfer, accounting tool) and record it here.

How payouts are calculated​

  1. You set an hourly rate for each teacher (rates support effective dates, so raises are handled correctly).
  2. A nightly process adds up each teacher's completed lecture hours within the current open payout period.
  3. Amount owed = hours × the teacher's rate at that time.

Hours are based on lecture duration (or the actual recorded duration if shorter).

Setting teacher rates​

For each teacher, set an hourly rate and currency, with an effective-from date. When you give a raise, add a new rate with a later effective date — past periods keep using the old rate.

Teachers can see their own rate and accrued hours on their Hours & rate page.

Payout periods​

Payouts are grouped into periods (typically monthly):

  • A period is open while hours are still accruing.
  • Close the period when it ends — this locks the line items so totals can't shift.
  • Export CSV for your accounting/bank.
  • Pay your teachers externally.
  • Come back and mark the period paid, optionally recording an external reference (such as a bank transfer number).

A typical month​

  1. Confirm each teacher's rate is current.
  2. Let lectures run; hours accrue automatically.
  3. At month end, open Payouts, review the period's items.
  4. Close period → Export CSV → pay teachers → Mark paid with a reference.

Tips​

  • Set rates before teachers start, so accrual is correct from the first lecture.
  • Review items before closing — closing is meant to freeze the numbers.
  • Keep the external reference so payments are traceable later.

Plan note​

Payouts may require a particular plan. If you see an upgrade marker, see Plan & Subscription.